Virtual Assistance for Brokers and Agents
In the fast-moving Dubai real estate market, time is money. Brokers and agents are constantly juggling multiple tasks — from handling client calls and updating CRMs to preparing property presentations and following up with leads. These repetitive but critical tasks often eat into valuable selling time.
That’s where EstatePilotX Virtual Assistance comes in. Our dedicated specialists act as your personal back-office team, taking over the time-consuming administrative work so you can focus on building relationships, showing properties, and closing deals.
We’re not just assistants — we’re your real estate co-pilots, equipped with knowledge of the UAE property market, brokerage workflows, and compliance requirements.
What We Do
Administrative Support
Calendar management, scheduling property viewings, and organizing appointments.
Communication Handling
Managing client emails, WhatsApp messages, and basic inquiries.
Documentation Assistance
Preparing tenancy contracts, MOUs, NDAs, and RERA-related forms.
Lead Management
Recording, updating, and tracking leads in CRMs for timely follow-ups.
Listing Support
Uploading properties on portals, updating descriptions, and managing edits.
Research Tasks
Gathering property data, price comparisons, and area insights for brokers.
Presentation Prep
Designing property brochures, pitch decks, or client-ready presentations.
Task Reminders
Ensuring no client call, contract renewal, or deal milestone is missed.
How It Helps You
Frees Up Your Time
Focus on selling, not admin work.
Boosts Productivity
With routine tasks offloaded, you can handle more clients in less time.
Improves Client Service
Faster responses and well-prepared documentation make you look more professional.
Cost-Effective
Hiring a full-time in-house assistant in Dubai is expensive. With EstatePilotX, you get the same support at a fraction of the cost.
Scalable Support
Whether you’re an individual broker or a growing brokerage, we adapt to your workload.
A dedicated virtual assistant trained in real estate workflows
Timely execution of admin, documentation, and client tasks
Consistent updates in your CRM and communication channels
End-of-day or weekly task reports for full visibility
Flexible support that scales with your business
Deliverables
Our Process
Task Delegation
You assign tasks via email, WhatsApp, or project tools — we execute them.
Onboarding & Alignment
We learn your workflow, tools, and daily requirements.
Daily/Weekly Reporting
Get a summary of completed tasks and pending actions.
Continuous Optimization
We refine processes to ensure faster turnaround and higher accuracy.
Why Choose EstatePilotX for Virtual Assistance?
Because we’re not generic VAs — we’re real estate-focused specialists. We know the difference between a tenancy contract and a sales MOU, between portal uploads and CRM updates. Our team works in sync with Dubai brokers and agents daily, meaning we understand your pressures and priorities.
Instead of drowning in admin, you’ll have a co-pilot who keeps you on track so you can drive revenue and client satisfaction.