Real Estate Virtual Assistant Services

The real estate industry moves fast—and staying competitive requires more than just closing deals. From lead management and follow-ups to listings, documentation, and client coordination, daily operational tasks can consume valuable time. EstatePilotX provides dedicated Real Estate Virtual Assistant services that help agents, brokers, and real estate firms streamline operations, improve productivity, and focus on revenue-generating activities.

Our trained real estate virtual assistants work as an extension of your team, handling both front-office and back-office responsibilities with precision, professionalism, and deep industry understanding.

ACCELERATE CLOSINGS AND SIMPLIFY YOUR REAL ESTATE WORKFLOW WITH SMART VIRTUAL ASSISTANCE

Outsourced Real Estate Virtual Assistance Built for Growth and Efficiency

Why Choose EstatePilotX for Real Estate Virtual Assistants

At EstatePilotX, we understand the workflows, tools, and challenges of modern real estate businesses. Our virtual assistants are trained to support residential, commercial, and property management operations while maintaining brand consistency and compliance.

What sets us apart:

• Dedicated, full-time real estate VAs

• Experience with CRM, MLS, portals & property platforms

• Strong communication and lead-handling skills

• Process-driven, scalable support

• Cost-effective offshore model with global delivery

Whether you’re a solo agent or a growing brokerage, we customize VA support based on your business goals.

Real Estate Virtual Assistant Services We Offer

Lead Management & Follow-Ups

We ensure no lead is missed by managing inbound and outbound leads across platforms.

• Lead qualification & data entry

• CRM updates and pipeline management

• Follow-up calls, emails, and SMS

• Appointment setting for buyers and sellers

Listing Management & Marketing Support

Our VAs keep your listings accurate, updated, and visible across platforms.

• MLS listing creation and updates

• Property descriptions & listing uploads

• Portal management (property websites, marketplaces)

Administrative & Back-Office Support

Free yourself from paperwork and operational overload.

• Document preparation and management

• Contracts, disclosures, and transaction files

• Data entry and compliance support

• Billing, invoicing, and record keeping

CRM & Database Management

We maintain clean, organized, and actionable databases.

• CRM setup and daily management

• Contact tagging and segmentation

• Task reminders and follow-up scheduling

• Sales pipeline tracking and reporting

Client Communication & Coordination

Our VAs act as a professional point of contact for your clients.

• Buyer and seller communication

• Showing coordination and confirmations

• Status updates and transaction tracking

• Post-sale follow-ups and feedback collection

Outbound Calling & Prospecting

Increase deal flow with structured outreach.

• FSBO & expired listing calling

• Circle prospecting & cold outreach

• Buyer and seller nurturing campaigns

• Lead reactivation and database mining

Property Management Support

For property managers and rental portfolios.

• Tenant communication & support

• Maintenance coordination

• Lease documentation assistance

• Rent follow-ups and reporting

How Our Real Estate VA Model Works

1. Requirement Analysis – We understand your business, tools, and workload

2. VA Selection & Training – Handpicked assistants trained on real estate processes

3. Onboarding & Integration – Seamless alignment with your systems and workflows

4. Ongoing Management – Performance tracking, QA, and continuous optimization

You get a dedicated assistant, not a shared resource.

Tools & Platforms Our VAs Support

• Real Estate CRMs (general & custom)

• MLS & property portals

• Email, calendar, and collaboration tools

• Dialers, calling systems, and lead platforms

(Tools can be adapted to your setup)

Who We Serve

• Independent Real Estate Agents

• Brokerages & Real Estate Firms

• Developers & Property Consultants

• Commercial Real Estate Companies

• Property Management Firms

Why EstatePilotX

With over a decade of experience in BPO, customer engagement, and outbound operations, EstatePilotX brings process maturity, accountability, and scalability to real estate virtual assistance.

We don’t just provide VAs—we provide structured support systems that help your real estate business grow sustainably.

Get Started with EstatePilotX

Whether you need one virtual assistant or a full support team, EstatePilotX is ready to help you streamline operations and accelerate growth.

Talk to us today to build your dedicated Real Estate Virtual Assistant team.